FAMILY EDUCATION RIGHTS AND PRIVACY ACT
NOTIFICATION TO STUDENTS & PARENTS
The Family Educational Rights and Privacy Act (FERPA) afford parents and eligible students certain rights with respect to their education records. When a student reaches the age of 18 or attends a school beyond the high school level these rights are transferred to the students. (An “eligible student” under the FERPA is a student who is 18 years of age or older or who attends a post-secondary institution.) These rights include:
1. The right to inspect and review the student’s education records within 45 days after the day Mid-America Technology Center receives a request for access. A parent or eligible student should submit to the Assistant Superintendent, Mike Eubank, a written request that identifies the record(s) the student wishes to inspect. The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected. If the records are not maintained by the school official to whom the request was submitted, that official shall advise the parent or eligible student of the correct official to whom the request should be addressed.
2. The right to request the amendment of the student’s education records that the parent or eligible student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA. A parent or eligible student who wishes to ask the school to amend a record should write the school official responsible for the record, clearly indentify the part of the record the student wants to be changed, and specify why it should be changed.
If the school decides not to amend the record as requested, the school will notify the parent or eligible student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.
3. The right to provide written consent before the Technology Center discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
The school discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by Mid-America in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of Mid-America who performs an institutional service of function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for Mid-America.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Mid-America Technology Center to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202